GSTR forms and their applicability

GST forms and applicability

GST is already 1.5. years old and there have been many challenges as well as changes in the law and implementations. In this article, we shall run through the snippets of all GSTR forms, simplified GST returns and their applicability. GSTR forms are designed in a manner to capture the entire sales cycles and make sure that no transaction goes unnoticed from the GSTN. This article will also outline the types of GST returns and the GST returns due dates.


GSTR-1 is a return containing details of sales (outward supplies) that need to be filed on a monthly or quarterly basis by every registered dealer.

GSTR-1 needs to be filed by:

  • Composition dealers
  • Input service distributors
  • Non-resident taxable persons
  • Taxpayer liable to collect TCS and TDS
  • Suppliers of OIDAR

Turnover and due dates:

The due dates of GSTR-1 depends upon the turnover. All businesses whose turnover does not exceed Rs1.5 crore annually, are required to file on quarterly basis. Whereas, other businesses (having more than Rs.1.5 crore turnover) need to file on monthly basis.

Due dates for quarterly filing GSTR-1

  • Third quarter of the year 2018-19: 31st January 2019
  • Last quarter of the year 2018-19: 30th April 2019

Due dates for monthly filing of GSTR-1 is the subsequent month’s 11th day

  • December 2018: 11th January 2019
  • January 2019: 11th February 2019
  • February 2019: 11th March 2019
  • March 2018: 11th April 2019

GSTR-2 and GSTR-3

GSTR-2 is a monthly return that summarizes the details of purchases (inward supplies) of taxable goods and/or services. GSTR-3 seizes the aggregate level outward and inward supply information which gets auto populated through GSTR forms GSTR-1 and GSTR-2.

In the 23rd GST, Council Meeting held on 10th November 2017, the requirement for filing certain GSTR forms was changed. GSTR-2 and GSTR-3 return were suspended until further notice from the Government. In future, its due date and requirements of filing were to be determined by a Committee of Officers.


This is an auto-generated purchase related form on the GSTN portal which is auto-populated using the information from the GSTR 1 filed by taxpayers. This form is available on the GSTN portal to match all the inward supplies for a business.

GSTR 2A is matched with the purchases and reconciliation is done accordingly for all those records and transactions where there is a mismatch. You are required to verify your purchases with this form before you file your return or claim ITC.  This is an auto-generated ‘for information purposes’ only document. It is to be used to resolve the mismatch between purchases and GSTR 2A.


GSTR-3B is a monthly self-declaration return. It’s applicability has been extended to March 2019. It summarises the details of outward supplies along with declared Input Tax Credit and tax payment affected by taxpayer. Once filed, GSTR-3B cannot be revised.

GSTR-3B needs to be filed by all registered tax payers. It is not required by:

  • Non-resident taxable persons
  • Suppliers of OIDAR
  • Composition dealers and input service distributors

The GSTR-3B due date is the 20th of the next month, until March 2019.

Before filing for ITC GSTR 1 and 3B must be matched along with GSTR 2 and 2A to make sure that the ITC filed for is correct and sales records do not have any discrepancies.


GSTR-4 is a return to be filed on quarterly basis by composition dealers.

Any registered taxpayer choosing for the Composition Scheme is required to file GSTR-4.

Due dates for quarterly filing GSTR-4

  • The third quarter of the year 2018-19: 18th January 2019
  • Last quarter of the year 2018-19: 18th April 2019

GSTR-5 and GSTR-5A

GSTR- 5 is a mandatory return to be filed electronically by the non-resident taxable persons to obtain a GST registration and file GST Returns on regular intervals.

Due date of GSTR-5 is the 20th of the subsequent month. Those non-resident taxpayers who provide OIDAR services have to file GSTR-5A by 20th of next month.


GSTR-6 contains details of ITC and is required to be filed by Input Service Distributors on a monthly basis.

As per the GST Act, the due date for filing of GSTR-6 is 13th of the next month. Due date of GSTR-6 for the months from July 2017 to Aug 2018 was extended to 30th Sept 2018


GSTR-7 is a return to be filed on a monthly basis by the persons required to deduct TDS under the GST. GSTR-7 contains the details of:

  • TDS deducted,
  • TDS liability payable and paid,
  • TDS refund claimed if any etc.

As per the 22nd GST Council meeting on 6th October 2017, the provisions of TDS/TCS were kept on hold and were to come into force later.

Due dates:

Third quarter of 2018-19: 31st January 2019

January 2019: 10th February 2019

February 2019: 10th March 2019

March 2019: 10th April 2019


GSTR-8 is required to be filed by e-commerce operators on a monthly basis by the 10th of the next month. As per the Act, any person who owns or manages a digital or electronic facility or platform for electronic commerce such as Amazon etc. is regarded as e-commerce operator. GSTR-8 contains details of supplies effected through e-commerce operators and amount of tax collected.

As per the update of 20th September 2018, the rate of TCS is notified as 1% of net taxable supplies for intra-state supplies. (i.e. 0.5% of CGST and 0.5% of SGST) and the rate of TCS is notified as 1% of net taxable supplies for inter-state supplies. (1% of IGST)

Due dates:

Third quarter of 2018-19: 31st January 2019

January 2019: 10th February 2019

February 2019: 10th March 2019

March 2019: 10th April 2019

GSTR-9 and GSTR-9A

GSTR-9 is an Annual Return to be filed once a year by the persons registered under the GST. It contains details of supplies received and made during the year under varied tax heads. Annual returns have different GSTR forms – GSTR9, GSTR9A, 9B and 9C.

GSTR-9A needs to be filed by taxable persons registered under composition scheme; whereas, GSTR-9B requires to be filed by e-commerce operators. GSTR-9C needs to be filed by the taxpayers whose annual turnover exceeds Rs.2 crores during the financial year

As per the 31st GST Council Meeting, the filing of GSTR-9, GSTR-9A & GSTR-9C is extended till 30th June 2019 for FY 2017-18.


GSTR-10 is regarded as the final return. It is not the same as annual return. Final return needs to be filed once when GST registration is either surrendered or canceled. It needs to be filed within the time period of three months of cancellation or surrender notice, whichever is later.

Based on the latest update, taxpayers whose registration had been cancelled by the proper officer on or before September 30, 2018, were required to furnish the final return in Form GSTR-10 till December 31, 2018.


GSTR-11 is the return to be filed by the persons who have been issued a Unique Identity Number and claims a refund of the taxes paid on their inward supplies. GSTR-11 must be filed by the 28th of the month following the month in which inward supply is received by the UIN holders.

Simplified GST returns

Simplified returns called Sahaj and Sugam have been designed for a particular category of taxpayers whose turnover is below 5 crores. These new simplified GST return forms will be rolled out from April 1, 2019. These returns need to be filed on a quarterly basis. Sahaj is applicable only for B2C outward supplies whereas Sugam is applicable for both B2B and B2C outward supplies.

These returns are termed as simplified returns since they do not require complicated procedures and legal requirements such as:

  • Non-GST supply, exempted supply, etc., as they do not create liabilities
  • Outstanding and missing invoices as these are not used by small taxpayers in their inventory management
  • No need to file particulars of the ITC on capital

The invoices uploaded by the supplier till the 10th of the following month gets auto-populated in the return of the recipient from 11th of next month, which will be available as input tax credit to the recipient.

Note: The rates and dates have been considered based on the latest GST council meetings and updates till date. Any upcoming change or amendment will be made in the article as and when it is due.

Changes in GSTR forms are notified via GST council meetings and notifications regularly by the government.

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